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Financial Aid

Financial Aid Appeals

Who must appeal?

Any student who is disqualified from receiving financial aid due to not meeting Satisfactory Academic Progress (SAP) standards and who desire an opportunity to have their financial aid reinstated or extended must go through the appeal process. 

How to file an appeal

There are four different types of appeals. Each appeal has its own filing process:

  1. Reinstatement Appeals: Students disqualified due to not meeting the cumulative minimum GPA of 2.0 and/or the cumulative minimum unit completion percentage of 67% must file a Reinstatement Appeal:

    • Attend a one-time Satisfactory Academic Progress (SAP) workshop before submitting their appeal. Click here for available workshop times and dates. 

    • Submit a completed appeal form to the Financial Aid Office explaining why they were unable to meet SAP policy requirements. To submit the appeal form please do the following:

      • Click here to access the online form. Make sure you answer all the questions accurately and concisely. You may attach any documentation that will help build your case.

      • Once you submit it you will receive a confirmation email to your student email.

      • Appeal forms cannot be submitted at the Financial Aid office counter.

  2. Extension Appeals: Students disqualified due to exceeding the 150% unit time-frame or who have earned a Associates degree or higher outside of the LACCD must file an Extension Appeal:

    • Students will make an appointment with a Los Angeles City College academic counselor to create a Student Educational Plan in the college's new system. Once the Educational Plan is created you do not need to submit it to the Financial Aid Office. Paper Educational Plans will not be accepted.

    • Students must go to the Student Portal to initiate the appeal. 

      • Click on Student's Finances Menu to access the SAP Petition Forms under Financial Aid. 

      • Complete the process online and submit it.

  3. Combination Appeals (Extension and Reinstatement): Students disqualified due to not meeting the cumulative minimum GPA of 2.0 and/or the cumulative minimum unit completion percentage of 67% AND due to exceeding the 150% unit time-frame and/or have earned a Associates degree or higher outside of the LACCD.

    • Complete all steps for both 1. Reinstatement Appeal and 2. Extension Appeals as stated above.

  4. Course Petition: Students who have an approved financial aid Extension Appeal but need to make changes or adjustments to the courses that are needed to complete that previously approved goal. 
    • Make sure that your academic counselor has updated your Student Educational Plan (SEP) to reflect the additional courses that are applicable toward the goal approved on the Extension Appeal.
    • Click here to access the online form. Make sure you answer all the questions accurately and concisely. You may attach any documentation that will help build your case.
    • Once you submit it you will receive a confirmation email to your student email.

    • Appeal forms cannot be submitted at the Financial Aid office counter.

  5. Repeated Coursework Petition: Students who have an approved financial aid Extension Appeal and need to repeat one or more of the courses that are required for the students' major and objective.
    • Click here to access the online form. Make sure you answer all the questions accurately and concisely. 

    • Once you submit it you will receive a confirmation email to your student email.

    • Appeal forms cannot be submitted at the Financial Aid office counter.

What are the appeal deadlines?
  • Fall 2018: November 9, 2018
  • Winter 2019: January 11, 2019
  • Spring 2019: April 26, 2019
  • Summer 2019: To be announced
What is the review process?
  • The first-level appeal for both Reinstatement and Extension appeals will be reviewed by the Appeals Committee. The result of the first-level appeal will generally be emailed to the student's LACCD email account within 45 calendar days. During peak periods, which are August through October and January through March, the review process may take up to eight (8) weeks due to the number of appeals received.
What options do I have if my appeal is denied?
  • If the first-level appeal is denied, the student may submit a second-level appeal within fourteen (14) calendar days of the notification. The second-level appeal is reviewed by the Associate Dean or his designee. The result of the second-level appeal will generally be emailed to the student's LACCD email account within two (2) weeks.
  • An Administrative District Review may be initiated by the student who reasonably believes that the college, state, and/or federal guidelines were applied incorrectly, and therefore, adversely affected the student's financial aid status, rights and privileges. A request for Administrative Review can only be submitted after denial from the first-level and second-level petitions. An Administrative Review is conducted by a district-appointed administrator. Administrative Reviews must be submitted before the end of the specified semester for which the student is requesting reinstatement or extension of financial aid eligibility. You may submit a completed copy of the form to the financial aid office in person or you may email a scanned copy to aidappeals@lacitycollege.edu from your student email account (the form is not fillable).
SAP Appeals workshops

Topics covered include the Satisfactory Academic Progress (SAP) standards and the process of appealing for reinstatement. The presenter will discuss the appeal process and what a student should include in their appeal to improve their chances of getting their financial aid reinstated. Students who have been disqualified due to not meeting the cumulative minimum GPA of 2.0 and/or the cumulative minimum unit completion percentage of 67% must attend this workshop.

Please arrive 15 minutes prior to the start of the workshop. You must bring a student ID or a valid government issued ID (state, federal, or military) and an ink pen.

You do not need to attend this workshop if you previously attended one at any time in the past. Students who are disqualified for having an AA/Bachelors/Masters or for having at least 90 attempted units (and without GPA or non-grade issues) do not need to attend a workshop, but instead will need to ask a Los Angeles City College academic counselor to create a Student Educational Plan in the college's new computer system.

Click here to download the Appeals Workshop Presentation in PDF format.

Click here to see the list of available Appeals workshops times and dates.

 Contact Us

Student Services Building, 1st Floor

(323) 953-4000 ext. 2010
Fax: (323) 953-4029
finaid@lacitycollege.edu

 Office Hours

Financial Aid Office Hours
 

Monday: 8:00am - 6:30pm

Tuesday: 8:00am - 6:30pm

Wednesday: 8:00am - 6:30pm

Thursday: 8:00am - 2:00 pm and 4:00pm - 6:30pm

Friday: 8:00am - 2:00pm

Tuesday, October 9, 2018 closed from 12 pm to 2:30 pm

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Los Angeles City College | 855 N. Vermont Avenue, Los Angeles California 90029

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Phone: 323.953.4000

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Emergency: 323.953.2911